Contract management

Managing contracts and responsibilities is the corner stone of dynamic operations in every organization.

Contracts are also seen in today's business as a strategic reserve that can help a company both to succeed ahead of their competitors, and to avoid risks.

Often contracts are not available for those needing them but instead the personnel spends great amount of time and energy searching for contracts in different systems, recreating contracts, or working with insufficient or wrong information. Very often this is a situation that can be resolved by using Kronodoc.

BlueCielo Kronodoc contract management solution speeds up information exchange between people,saves working time by consolidating the management of contract information, and facilitates searching and distributing contracts. With this solution all contract documents and their attachments are available - within the defined access rights - through a centralized contract archive regardless of what tools have been used to produce the contracts or what content type they represent.

The main features of electronic contract management

• Creating new contracts from defined contract templates, or creating ad-hoc contracts, and storing them to the system
• Scanning paper versions of the contracts to the system
• Saving standard contract related information: creator, contract parties, titles, descriptions, versioning, comments, validity periods, liabilities, warranties, alert dates, possible contractors/subcontracts related to a frame agreement, and contract related grants, etc...
• Search functions using different criteria (meta data and file content)
• Alerts, reminders and notifications regarding the validity periods and contract renewals
• Access control on folder and contract (document) level
• Contract party register
• MS Office and MS Outlook integration for the contract templates

The main uses of electronic contract management

• Contract creation and management
• Centralized contract archive
• Follow up of contract related responsibilities, dates and obligations

The advantages of electronic contract management

• Centralized management of contract information - transparency
• Efficient searches - easy access to specific information
• Access management - information security and availability of information
• Improve the performance of the contract preparation process - efficiency
• Alerts for improved follow up - risk management
• Possibility to assess different contracts - risk management

More info: sales@kronodoc.com