Kronodoc 4 Product Features

Document management

• Storage and retrieval of files in any formats
• Management (creation, editing, deleting) of document properties
• Support for multiple files in one document
• Customizable document properties
• Automatic generation of document numbers
• Two-level document version control (minor / major version)
• Search documents based on file content and/or document properties
• Boolean search (AND, OR, NOT) of document properties
• Storable searches and search templates for easy re-use
• Drag & drop checkout and check-in of files
• Locking of documents and files for changes
• Linking of documents to multiple folders
• Support for compound (parent - sub) document structures
• Access control via predefined access profiles and / or roles
• Document change history
• Mass editing of document properties
• User group based access control for document status changes
• Timed document status changes

Folder structure management

• On-line creation and editing of folder structures
• Customizable folder properties
• Support for multiple folder structures in same workspace
• Browsing of folder structure with interactive tree browser
• Linking of folder structures to multiple locations in workspace
• Searching of folders based on keywords, properties
• Access control via predefined access profiles and / or roles
• Folder change history
• Mass editing of folder properties
• User group based access control for folder status changes

Workspace management

• Web-based configuration of new and existing workspaces
• Customizable workspace properties
• Customizable workspace list
• Creation of workspaces from scratch or based on templates
• Repository specific configuration of document and folder attributes, users, groups and roles
• Archival of workspaces for read-only access and reduced disk usage
• Import and export of workspaces

Messaging and collaboration   

• Sending of links to content to other users
• Sending of files via email
• User and workspace manageable distribution lists
• System-generated notifications triggered by content modifications
• System-generated alerts for status changes that have not been performed on time
• Folder and document specific distribution lists for system notifications
• Online commenting of documents

Reporting

• Customizable document lists, export as CSV / XLS
• Real-time statistics about usage statistics, work status, work process from dashboard
• Oracle based data repository for easy access by 3rd party reporting tools

Document package management

• Import / export of document packages (CSV, ZIP,TAR, XLS)

Integration interface

• WebService interface for data-access for external applications
• XML interface (HTTP request + XML response)

Internationalization 

• English user interface
• Support for UTF-8 character set
• Easily localizable to other languages

Property transfer 

• Transfer of Kronodoc properties to MS Office files
• Transfer of MS Office file properties to Kronodoc

Security

• Encrypted (HTTPS) communication between client and server
• Authentication via username and password
• Audit trail of all accesses and changes to content

Technology 

• 100% based on web technologies, support for Internet Explorer 7 and 8 or Firefox 3
• Windows XP, Vista or Windows 7
• Oracle 11g used for storing structured data
• Runs on Red Hat Enterprise Linux 5